CRANSTON LEAGUE FOR CRANSTON'S FUTURE

BY-LAWS

ARTICLE I: NAME

Section 1: This organization is to be known as Cranston League for Cranston's Future, also known as CLCF.

Section 2: Public identification for all sports shall be preceded by “CLCF”, i.e., CLCF Baseball, CLCF Soccer, etc.

  • Lettering on any uniform, stationary, signs or any other public identification will have “CLCF” at least as prominently displayed as any other logo or nickname
  • The color scheme for all travel or select team uniforms will be predominantly green and gold.
    1. CLCF GALS teams are permitted to retain pink and black as their traditional colors.

 

ARTICLE II: OBJECTIVE

Section 1: This organization shall be non-sectarian and its objective shall be to provide for the physical and social improvement and advancement of young people living in the city of Cranston.

Section 2: Historically, priority for participation in any sport or activity has always been extended to children from families residing in Cranston. While this is still a primary goal of CLCF the needs of individual sports affiliated with multi-community, multi-state, and/or national organizations necessitates flexibility in this goal. To this end CLCF sets forth the following objectives:
  1. Where practicable, and in accordance with the requirements of sport affiliates, preference for participation in CLCF sports and activities will continue to be given to Cranston residents.
  2. Any youth from Cranston who has participated in a particular sport may continue to participate, without interruption, in said sport, if he/she moves his/her residency to another city or state.
  3. Individual sports will follow the spirit of CLCF’s goals and history in accordance with the needs of affiliate requirements.
  4. Individual sports may set specific rules for the “grandfathering” of out-of-city resident/participants, applicable to that sport only.
  5. Each sport will have a written policy specifically outlining the application of these objectives to the sport’s internal needs and the requirements of affiliates.
    1. This written policy will be submitted for approval to the President and the Board of Directors not less than one (1) month prior to that sport’s seasonal registration.

ARTICLE III: MEMBERSHIP

Section 1: Membership in CLCF shall be open to persons of good moral character in sympathy with the purpose and work of the organization. Members must be willing to uphold the By-Laws of this organization.

Section 2: Voting on general CLCF business is limited to “active” members. See Article XII, Section 1 for eligibility requirements.

 

ARTICLE IV: BOARD OF DIRECTORS

 Section 1: The Board of Directors of CLCF (aka Executive Board) shall consist of the seven (7) currently elected Officers and four (4) active past Presidents of CLCF.

  1. All active Past Presidents shall select four (4) from among themselves to be voting members of the Board of Directors. These Past Presidents shall be in addition to any Past President elected to an Office.
    1. Should any past president who is a voting member be absent for a Board vote another past president may vote in place of that absent member.  The stand-in shall be the most recent president among the non-voting past presidents.
    2. Past President elected to an office votes as an Officer on issues before the Board of Directors.
    3. Meetings of the Board of Directors shall be chaired by the President.
    4. A quorum of seven (7) voting members of the Boardis necessary for any vote.

Section 2: Duties of the Board of Directors:

  • Oversee the activities of the general organization and to ensure that all activities are in accordance with the goals and history of CLCF.
  • Oversee the fulfillment of responsibilities of the elected officers of the organization.
  • Resolve issues within a sport which affect the well-being of CLCF in general.
  • Resolve issues between a sport or the City Liaison and city administration.
  • Resolve issues between individual sports which cannot be resolved by the sports Chairmen themselves.
  • Interview candidates for and approve the President’s selection of Sports Chairs.
  • Recommend to the President changes to individual sports leadership when deemed necessary.
  • Remove a Sports Chair if deemed necessary.
  • Add sports programs if public interest so requests and the sport can be adequately funded.
  • Remove sport programs if public interest or budget constraints warrant.
  • Approve changes to local, state, or national affiliations.
  • A member of the Board of Directors may not vote on any issue which results in a financial gain for that individual.

Section 3: Meetings of the Board of Directors shall be held on the second Thursday of September, December, March, and June, and at any other times deemed necessary by the President or by a majority of the Board members.

ARTICLE V: OFFICERS

Section 1: The officers of CLCF shall consist of President, Finance Director, Facilities and Programs Director, Communications Director, Constituent Liaison, Fund Raising Director and Special Activities Director. (See Appendix B: Organization of CLCF Administration)

Section 2: The President shall be elected to a term of one (1) year. Officers shall be members in good standing and shall be elected for a term of two (2) years.

Section 3: A Past President may be elected to any office.

ARTICLE VI: ELECTION OF OFFICERS

Section 1: A Nominations Committee will consist of all active Past Presidents who are voting members.

  1. The Nominations Committee shall meet during the month of May to select potential Officers.
    1. The nominee for President shall be from the current active Board members.
    2. A Sub-Committee of any four (4) Past Presidents will meet with the individuals to discuss allocation of offices among them.
    3. The Board, may waive any requirement for any office if, in their judgment, the circumstance warrants such action for the good of CLCF.
      1. This waiver requires a 2/3 majority of those voting with a minimum of seven (7) Board members voting.
    4. The Committee will present a proposed slate of officers at the June meeting.
  2. Immediately following the presentation the Parliamentarian shall ask for nominations from the floor, beginning with the President and taking each office individually and in turn.
    1. Any member in good standing may be nominated by any other member.
    2. Any Past President may be nominated for any Office.
  3. Election of officers shall be held for each office individually and in turn at the same meeting. Voting shall be secret if any voting member so requests.
  4. The Parliamentarian shall count all votes and announce the results.
  5. New Officers will assume their duties on July 1.
  6. The Board of Directors meeting in June shall include all Officers and shall be a transition meeting between in-coming and out-going Officers.
  7. The newly elected President will be required to appoint his/her committee chairs in time to be presented to the Board of Directors for approval prior to the July meeting.

Section 2: Terms of Office:

  1. The President shall be shall be chosen from the current active Board members and elected annually.
    1. During the first year of this reorganization any qualified individual may be elected as President.
  2. The Finance Director, Facilities and Programs Director, and the Communications Director shall be elected to two (2) year terms in odd numbered years.
  3. The Constituent Liaison, Fund Raising Director, and Special Activities Director shall be elected to two (2) year terms in even numbered years.
  4. The four (4) Past Presidents shall be selected from among themselves annually.
  5. All officers shall be elected at the regular June meeting and shall assume their respective duties of office on July 1. The new term shall commence on July 1 and shall terminate twenty-four (24) months later on June 30.
  6. There shall be no maximum number of terms an individual may hold any office.

Section 3: Office Vacancy: Any office which is vacated for any reason shall be filled as follows:

  1. Should the office of President be vacated the most immediate activePast President will be Acting President until a new President is elected or the President returns to office.
  2. For all other Offices the President shall appoint an acting officer until a new officer is elected.
  3. The vacancy shall be announced to the members as soon as possible by public announcement and/or individual notification (email or postal mail) and the President shall call a special meeting of the Nominations Committee prior to the next monthly meeting. Nominations of the new officer will take place at the next regular monthly meeting following the announcement. Election of the Officer may take place at the same meeting.
  4. Should the newly elected officer be an individual currently holding another office the subsequent vacancy may be filled by immediate nominations from the Committee and/or the floor and an immediate election at that same meeting. The Nominations Committee shall be prepared for this possibility.
  5. The Board of Directors may vacate any office at any time if the elected Officer:
    1. Ceases to be an active member of CLCF without just cause.
    2. Is determined by the Board to be guilty of actions detrimental to the goals and objectives of CLCF.
  6. Any Office vacated by a vote of the Board of Directors shall be filled through the abovementioned procedures. (B – D)

 

ARTICLE VII: DUTIES OF THE OFFICERS

Section 1: Responsibilities of the Officers

  1. Each Office will have specific duties and areas of responsibility.
  2. The Officer may opt to perform these duties him(her)self or may assign such duties to an Assistant(s).
    1. Assistant(s) serves at the pleasure of, and answers directly to, the Officer.
    2. Assistant(s) must receive the approval of the President.
  3. The Treasurer must be confirmed by the Board of Directors.

Section 2: It shall be the duty of the President to:

  1. Preside at all regular monthly meetings and special meetings.
  2. Perform all duties pertaining to the office.
    1. Represent CLCF before the public in all matters relating to policies, issues and concerns.
  3. Preside at all meetings of the Board of Directors.
  4. Be an ex-officio member of all committees, but have no voting power except in the case of a tie vote.
  5. Appoint all standing committee chairpersons, sports chairpersons, and special committee chairpersons when necessary, except those for which other provisions have been made.
  6. Selection of Sports Chairpersons:
    1. The current Chair will recommend to the President at least two (2) individuals qualified to take over.
    2. The President and at least three (3) Officers shall interview all candidates.
    3. The nominee will be presented to the Board of Directors for confirmation.
  7. Call special meetings when necessary.
  8. Have additional powers and duties as deemed by the Board of Directors.
  9. Collect all procedure books from the officers and committee chairmen and see that they are turned over to their successors.
  10. Appoint an Assistant Treasurer to perform the Treasurer's duties in the absence of the Treasurer.
  11. Keep all permanent and official records, i.e., By-Laws, copyright, documents, etc.
  12. In the absence of the Finance Director co-sign all checks with the Treasurer.
  13. Determine whether or not an adult who has a questionable item indicated by a formal background check may continue to participate in the program.
  14. Obtain annually from each Sports Chairman a written policy concerning participation by non-Cranston residents which outline the application of the objectives defined in Article II of these By-Laws to the sport’s internal needs and the requirements of affiliates.
  15. Convene special meetings of the Board of Directors whenever any issue arises which:
    1. May alter the historical goals and objectives of CLCF or any Article of these By-Laws.
    2. Has any impact on multiple sports within the organization.
    3. Results from a change in Cranston City policy which may alter the operations of CLCF.
  16. Coordinate and oversee the execution of responsibilities of the Officers.

Section 3: It shall be the duty of the Immediate Past President to:

  1. Preside at all regular meetings in the absence of the President.
  2. Act as an aide to the President.
  3. Assume the duties of the President should that office be vacated for any reason.
    1. If the Immediate Past President is not available for any reason then the Past Presidents will select any other Past President to perform the President’s functions.
  4. Perform such other duties as delegated by the President.

Section 4: It shall be the duty of the Finance Director to:

  1. Oversee the duties of the Treasurer:
    1. Oversee the finances of the organizational program in general.
    2. Co-sign all checks with the Finance Director, or the President if the Finance Director and the Treasurer is the same person.
    3. Report to the President and Board of Directors on any:
      1. Significant changes in income and/or expenditures of the organization.
      2. Necessary projects required to maintain the building or programs.
  2. Oversee the duties and responsibilities of the Bookkeeper:
    1. It shall be the duty of the Bookkeeper to:
      1. Act as bookkeeper for CLCF in general and for all sports and activities.
      2. Have custody of all monies of the organization and keep an accurate record of same.
      3. Render a financial report at each regular meeting.
      4. Pay all legally contracted debts.
      5. Deposit in the appropriate bank accounts all monies collected.
      6. Monitor and communicate to the appropriate program administrators all issues of delinquent participant accounts.
      7. Secure payment of all delinquent participant accounts according to CLCF policy.
      8. Report to the Finance Director any issues of apparent financial irregularity or concern.
  3. Maintain the Federal and State Tax Status documents for CLCF.
  4. Secure necessary authorization for fund raising methods as required by law from the Rhode Island State Police.
  5. Establish policies for income and expenses entailed by, and necessary for, all other sports and programs.

Section 5: It shall be the duty of the Facilities and Programs Director to:

  1. Provide for the proper maintenance of the building and facilities.
    1. Clean the building gym and meeting rooms on a regular basis.
    2. Coordinate the removal of trash from the site.
    3. Maintain the fields and equipment in proper condition.
    4. Secure and contact outside contractors for necessary work.
      1. Secure bids for work and report to the Finance Director.
    5. Monitor and update as needed and/or required all items included in the building maintenance annual calendar, including but not limited to, sprinkler systems, fire extinguishers, heating and air conditioning equipment, building insurance.
  2. Secure and coordinate rentals of the gym, meeting rooms and fields.
    1. Establish appropriate rental rates as approved by the Board of Directors.
    2. Coordinate the assignment of usage for the gym, meeting rooms and fields.
    3. Secure payment of all rentals in accordance with the Finance Director’s policies.
  3. Oversee the duties and responsibilities of the Capital Projects Coordinator:
    1. It shall be the duty of the Capital Projects Coordinator to:
      1. Identify the need for any capital improvements to the building or programs.
      2. Secure bids for capital improvements.
      3. Report project expenditures to the Finance Director.
  4. Coordinate programs for training of coaches with the Sports Chairs and staff in the various sports.
    1. Determine the appropriateness of CLCF training procedures and activities.
    2. Assist Sports Chairs to improve the teaching skills of coaches.
    3. Obtain outside training as needed for individual sports.
    4. Assist coaches in appropriate affiliate licensing in the various sports.

Section 6: It shall be the duty of the Communications Director to:

  1. Act as, or appoint, a Secretary at all regular monthly meetings and at meetings of the Board of Directors.
    1. Record and maintain all organization records including the minutes of all regular CLCF monthly meetings.
      1. Make a verbal report and provide written copies of same at each following meeting.
    2. Maintain and update monthly a list of CLCF members.
    3. Maintain and update monthly a list of eligible voters for all CLCF matters.
    4. Notify members of monthly, Board of Directors and special meetings at least five (5) days prior to the meetings.
    5. Issue such correspondence as requested by the President and/or the Board of Directors.
    6. Respond to correspondence from outside sources in coordination with the President and/or the Board of Directors.
    7. Send letters of gratitude to all sponsors and other charitable sources of funds.
    8. Notify the membership of any vacancy for an elected office in accordance with Article VI, section 3.
  2. Oversee and coordinate the duties and responsibilities of a Media Specialist.
    1. It shall be the duty of the Media Specialist to:
      1. Manage CLCF information via mass media: Website, newspapers, TV media, Facebook, etc.
      2. Manage technology media communication through the School Departments.
      3. Coordinate with the Communications Director all information to be disseminated to the public via mass media.
  3. Oversee and coordinate the duties and responsibilities of a Technology Specialist:
    1. It shall be the duty of the Technology Specialist to:
      1. Manage CLCF internet access, wireless routers, video monitoring equipment, etc.
  4. Oversee and coordinate the duties and responsibilities of the Database Manager:
    1. It shall be the duty of the Database Manager to:
      1. Assist Sports Chairs in setting up registrations, creating reports and communicating with participants via the Database program.
      2. Manage the users who have access to the Database program, including Sports Chairs and CLCF Officers.
      3. Verify that the Database information is identical to the Sports Budget information.

Section 7: It shall be the duty of the Constituent Liaison to:

  1. Oversee and coordinate the duties and responsibilities of a City Liaison with the Cranston City Department of Parks and Recreation.
    1. It shall be the duty of the City Liaison to:
      1. Coordinate CLCF needs and activities with the Director of Parks and Recreation.
      2. Serve on the Cranston Parks and Recreation Committee if the city permits participation.
      3. Oversee sports chairs in securing appropriate permits for city field use according to policy.
      4. Intervene as CLCF representative in any disputes between CLCF sports and the Parks and Recreation Department.
  2. Work with the Cranston School Department, and other school organizations, to provide information on CLCF sports and programs.
  3. Coordinate with the Sports Chairs and the Rhode Island State Police or any other regulatory agency as is required to obtain BCI checks for all coaching and staff personnel.
  4. Coordinate the dissemination of all public information concerning sports and programs.
    1. Provide information with local and state newspaper organizations and with other media sources.
  5. Chair and oversee the Leo J. Castiglioni, Jr. Scholarship program.
    1. It shall be the duty of the Castiglioni Committee to:
      1. Update as necessary the criteria for receiving the scholarship.
      2. Retain, revise and interpret the criteria for the scholarship.
      3. Communicate to Cranston Public schools and to other local private schools the information and procedures required for applying for, and receiving, the scholarships.
      4. Establish and update procedures for the selection of awardees.
      5. Receive and determine the validity of student applications.
      6. Evaluate the credentials of applicants and award scholarships.
      7. Coordinate with the Finance Director to:
        1. Determine the number of scholarships to be made available.
        2. Provide the awarded funds to the recipients.
      8. Inform the recipients, the schools, the Castiglioni family and the media of the awards.
  6. Oversee and coordinate the duties and responsibilities of the Historian:
    1. It shall be the duty of the Historian to:
      1. Retain significant historical records of the organization. 
      2. Update the history to reflect achievements in sports programs and by former individuals of sports programs.
      3. Annually update the plaques for Past Presidents and Past Sports Chairmen and other significant accomplishments

Section 8: It shall be the duty of the Fund Raising Director to:

  1. Oversee and coordinate the activities of the Fund Raising Committee in soliciting contributions from sponsors and obtaining grants necessary for the operations of various sports.
  2. Assist individual sports in securing monies to support their activities through a variety of means.
  3. Secure financial contributions from individuals and business to improve CLCF’s activities.
  4. Write grant proposals to charitable and governmental organizations to secure funds.
  5. Coordinate with the individual sports income and expenses generated by CLCF sponsored tournaments.

Section 9: It shall be the duty of the Special Activities Director to:

  1. Over see the activities of the By-Laws Committee.
    1. See to it that the By-Laws are examined and revised as needed at least every five (5) years in years ending in “0” or “5”.
  2. Act as Parliamentarian for all regular monthly meetings and meetings of the Board of Directors or appoint another to act in his/her stead.
    1. The Parliamentarian will preside over all elections.
    2. The Parliamentarian will tally all votes for all elections.
  3. Chair the Finance Committee:
    1. Select two (2) members of the Finance Committee to act as an Auditing Committee to examine the Treasurer's books before Sept. 1 of each calendar year..
    2. Report to the President and the Board of Directors on the results of each audit.
  4. Oversee the finances of the individual sports as the Sports Budget Coordinator.
    1. It shall be the duty of the Sports Budget Coordinator to:
      1. Conduct verification procedures for all sports concerning incomes and expenditures.
      2. Assist the sports chairs to develop and implement annual budgets.
      3. Audit the individual sports budgets annually/seasonally as needed.
      4. Verify that monies contributed to a sport from a Board assigned corporate sponsor are used for participants in regular, developmental or recreational programs. Such monies may not be used to fund uniforms or activities of select, all-star or travel teams.
  5. Oversee the implementation and completion of any projects deemed necessary by the President and/or the Board of Directors.
  6. Coordinate all special events involving the public or intended to generate funds for CLCF.
  7. Perform other duties as determined by the Board of Directors and/or the President

Section 10: Past Presidents

  1. The Immediate Past President and all active Past Presidents shall constitute a Board of Advisors:
    1. This Board shall advise and assist the President and Board of Directors at their request.
    2. Members of the Board of Advisors shall not be voting members of the Board of Directors unless selected by the other Past Presidents as one of the four (4) representatives on the Board. (See C: below)
  2. Should the office of President be vacated the most immediate active Past President will be Acting President until a new President is elected or the President returns to office.
  3. Active Past Presidents shall select from among themselves four (4) representatives to serve on the Board of Directors. .
    1. While all activePast Presidents may attend and participate in meeting of the Board these four (4) representatives alone as Past Presidents shall have a vote in Board of Directors matters.
    2. Selection of these representatives to the Board shall be done annually for a one (1) year term.
  4. Each of these four (4) shall act as Advisors to each other Officer, except the President.
  5. Any active Past President may be elected to any office.
  6. A Past President elected to any office shall have a vote on the Board of Directors.
  7. Active Past Presidents shall constitute the Nominations Committee for all elective offices.
  8. Active Past Presidents may be utilized as Liaisons to the various sports.

ARTICLE XIII: COMMITTEES

Section 1:   Standing Committees

  1. Board of Directors (aka Executive Board)
  2. Sports
  3. Building
  4. Fund Raising
  5. Finance
  6. Nominations as defined in Article VI, section 1.
  7. By-Laws Committee
  8. Leo J. Castiglioni, Jr. Scholarship

Section 2:   Special Committees

  1. The President and/or the Board of Directors may designate committees for any reason not otherwise established by these By-Laws.

ARTICLE IX: SPORTS LIAISON

Section 1: If deemed necessary by the President every sport shall have a Liaison.

  1. All Liaisons shall be either Officers or Past Presidents or past Sports Chairs.
  2. The appointed Liaison is mutually agreed to by the President, the Sports Chair and the Liaison.

Section 2: The Liaison is an advisory position between the President / Board of Directors and the Chairman of the individual sports. The function of the Liaison is a two-way intermediary between the CLCF administration and the sport’s administration. The function of the Liaison is that of advisor and guidance. As such the Liaison may provide the sport’s board with continuity as chairmen change over time.

  1. The position is an appointment by the president and answers directly to the President.  
  2. The Liaison is not directly involved in, or responsible for, the day-to-day operations of the individual sports.
  3. He/she does not have administrative authority within the sport’s board unless the chairman wishes to involve the Liaison in that manner.
  4. The Liaison does not have authority to make decisions affecting operations of the sport.
  5. The Liaison does not have authority to overrule actions or decisions of the Sport’s Chairman.

Section 3: Functions of the Liaison from the CLCF President to Sport’s Chairman:

  1. Assist in the development and presentation of annual budget.
  2. Share the expectations of the CLCF Board to the Sport’s Budget Coordinator.
  3. Advise the sport’s chairman in regards to implementation of CLCF policies and procedures as outlined, but not limited to, the CLCF By-Laws.

Section 4: Functions of the Liaison from the Sport Chairman to CLCF President:

  1. Assist in the resolution of issues involving personnel and parents.
  2. Assist in Budget preparation and operations under the direction of the Sports Budget Coordinator.

Section 5: Additional Functions

  1. Perform the functions of “Middle-Man” between the sport and the CLCF administration for issues that have not been successfully resolved at the sport level but do not necessarily warrant a decision of the CLCF President or Board of Directors. The Liaison act as an appeals court for these issues.
  2. Assist the out-going chairman and the President in the appointment of subsequent sports chairmen.

Section 6: Liaisons are not members of the Board of Directors.

 

ARTICLE X: DUTIES OF THE COMMITTEE CHAIRPERSONS/SPORTS CHAIRPERSONS

Section 1: The Chairs of the Committees / Sports Chairpersons are appointed by, and serve at the pleasure of, the President. Appointments must secure approval of the Board of Directors. They shall be responsible for the following:

  1. Submit plans of work to the President at the President's request and shall select members of their own choice to serve on these committees. The names of the committee members shall be reported to the President.
  2. Plan sports and activities programs, obtain coaches, register youths for programs, coordinate with the City Liaison to obtain permission for the use of fields, and abide by the rules set up for individual programs.
  3. Coordinate with the Facilities and Programs Director to provide programs for the training and improvement of coaches and support personnel so that the objective of CLCF may be continually advanced as a "Sports and Youth Development Program". Unless otherwise provided Sports Programs will offer personnel annual training programs through CLCF.
  4. Request permission of the current officers to register young people from outside the Cranston city limits in order to field complete teams or to expand the program so long as no Cranston resident is thereby excluded from the Sports Program or Activity. (In compliance with Article II, Section 2.)
  5. Coordinate with the Constituent Liaison to publicize the activities of the organization through releases to the press and other public media, including but not limited to, the Providence Journal, the Cranston Herald, Cable Television.
  6. Distribute appropriate materials to children in schools. All materials intended to be distributed through individual Cranston Public Schools must be submitted in advance to the Office of the Superintendent and distributed in accordance with School Department policy.
  7. Obtain from the Finance Director the policies and procedures for all aspects of a sport’s budget.
  8. Prepare a general budget and approve budgets and other expenditures. The general budget shall be submitted to the Sports Budget Coordinator three (3) months prior to the sport’s registration date.
  9. Collect and transfer to the CLCF Treasurer all funds generated by individual programs. All major expenditures shall be through the CLCF Treasurer.
  10. Secure payment of all delinquent participant accounts according to CLCF policy.
  11. Coordinate with the Fund Raising Director to obtain and execute plans for increasing organization funds through special activities, some of which shall be suggested by the general membership.
  12. Submit to the Sports Budget Coordinator a final budget of the actual receipts and expenditures of the sport’s season within one (1) month following completion of the season if requested to do so.
  13. It is an expected duty of the Sports Chairpersons to attend regular monthly meetings of CLCF and to present a monthly progress report for the individual sport.
  14. Background Check”: When warranted conduct an appropriate investigation through an approved agency on the background history of all adult personnel (over 18 years of age) who will have contact with the children in the program. Identify for the President any personnel who are “flagged”, identified as questionable”, by this evaluation.
  15. Be familiar with and follow all CLCF policies and procedures as outlined in these By-Laws and Addenda.

Section 2: Direct responsibilities to the President.

  1. Prior to the beginning of each sport's season the Sports Chairperson / Committee Chairperson will discuss with the President the following:
    1. Projected budget of income and expenses for the coming season. (Also with the Finance Director as Finance Committee Chair.)  This budget is to be submitted to the Sports Budget Coordinator three (3) months prior to the sport’s registration. Following conclusion of the sports season submit to the Sports Budget Coordinator a complete and final budget of the actual receipts and expenditures of the season if requested to do so.
    2. Discuss and receive approval for all fund-raising activities and solicitations of funds if not identified in the projected budget.
  2. Identify the members of the sports' administrative committees.
  3. Outline the sport’s goals and objectives for the following year.
  4. Identify anticipated difficulties and potential resolutions based on past experience.
  5. Provide a list of coaches and staff.
  6. Provide a list of practice times, sites, and game schedules.
  7. Identify to the Finance Director any participants who have an outstanding and unresolved debt to the sp
  8. Submit to the President the sport’s written policy specifically outlining the application of Article II, Objectives to the sport’s internal needs and the requirements of affiliates.
  9. One month prior to the sport’s season submit to the Constituent Liaison copies of all forms and documents which are to be distributed to the public. These will be filed with CLCF records.
  10. Recommend to the President ideal members of the sport who would qualify as a replacement as sports Chairman as needed. The final selection of the new sports chairman rests with the President with approval of the Board of Directors.


ARTICLE XI: MEETINGS

Section 1: Regular meetings of the organization shall be held on the first Thursday of each month, August through June, and on the second Thursday of July.

Section 2: Special meetings may be called by the President, any member of the Board of Directors, or by a two-thirds (2/3) vote of members eligible to vote who are present at a regular or special meeting.

Section 3: The order of presiding officer at all meetings shall be: President, Immediate Past President, most senior Past President on the Board, any other Officer selected by Board consensus.

Section 4: All meetings shall be conducted according to Robert's Rules of Order, the version as accepted by the President.

  1. A Parliamentarian shall be appointed by the Special Activities Director to coordinate the Rules of Order.
  2. All voting shall be conducted by the Parliamentarian.


ARTICLE XII: VOTING

Section 1: A member who has attended at least six (6) of the previous twelve (12) regular monthly meetings is considered “active” and is eligible to vote on general CLCF business. Members absent from meetings due to CLCF business will be considered present for attendance purposes.

Section 2: No voting may take place unless a quorum of at least fifteen (15) voting members is present. In order for a motion to carry it must receive a majority vote. Votes by proxy are not accepted.

  1. A.If fifteen (15) voting members are not present then a quorum shall be two-thirds (2/3) of the eligible voting members, but not less than ten (10).

Section 3: If any motion cannot be voted upon because of a lack of a quorum at two (2) consecutive regular meetings, then the Board of Directors may vote on that issue at their next meeting.

Section 4: Motions, discussions and voting shall be conducted according to Robert’s Rules of Order.

A. Voting shall be coordinated by the Parliamentarian.

  1. The Parliamentarian will preside over all elections.
  2. The Parliamentarian will tally all votes for all elections and present the results to the membership..

ARTICLE XIII: REVIEW, REVISION AND AMENDMENTS TO BY-LAWS

Section 1: Periodic Review and Revision          

  1. These By-Laws shall be reviewed in their entirety every five (5) years in those years ending in “5” or “0”.
  2. All revisions shall be presented to the CLCF body and voted upon as outlined in Section 2 below.

Section 2: These By-Laws may be amended by any member of CLCF in the following manner:

  1. A proposal for revision may be made by any member at a regular meeting of CLCF.
    1. The proposal may be discussed at that meeting and a public notice disseminated to the membership will be made by public or electronic means at least seven (7) days prior to the next regular meeting..
    2. The proposal will be brought up for discussion at the next regular meeting. It may be modified by agreement at that same meeting.
    3. Passage of the proposed amendment(s) may be confirmed at that same meeting following discussion and modification.
    4. A proposal for revision may also be presented to the President at least two (2) weeks prior to a monthly meeting.
      1. The President will present the proposal to the Board of Directors.
      2. If approved by the Board the proposal will be disseminated to the membership at least seven (7) days prior to the next meeting at which time it will be open for discussion and/or modification.
      3. Passage of the proposed amendment(s) may be confirmed at that same meeting.
      4. If a motion before the body cannot be voted upon due to a lack of quorum at two (2) consecutive meetings, the President may move the motion to a Board of Directors meeting. The motion may then be passed by a majority of those members present and voting.


 

CLCF By-Laws Revised, May 2016

President: Marco Schiappa

Committee Chairman: Bill DeNuccio

Committee Members: Tony DiSimone, Tom Dorsey, Jim Malloy, Mike Prew, Steve Richard, Matt Ruggieri, P.J. Thibideau


ADDENDA

The attached Appendixes are not part of the CLCF By-Laws.

They are attached here that they may be readily disseminated and used for reference illustrating the guidelines and expectations of CLCF members. Adherence to these Appendixes is required of all CLCF members, especially those in leadership positions, i.e., the Officers and Sports Chairs.

Appendixes may be changed at any time by the Board of Directors without a vote of the membership.

APPENDIX A: CHART OF CLCF ADMINISTRATION

clcfadminchart

 

APPENDIX B:  SPORTSMANSHIP

CLCF believes that proper sportsmanship is essential to the proper development of youth. Additionally, sportsmanship is an integral part of the CLCF Objective defined in Article II above. To this end CLCF defines sportsmanship as follows and declares the following steps as appropriate to enforcing sportsmanship from its members:

Section 1: Definition of “sportsmanship / sportsmanlike behavior”.

  1. Actions and/or demeanor which promote and/or exhibit positive qualities in both victory and defeat.
    1. Examples of such qualities, but not limited to, are fairness, courtesy, cooperation, decency, dignity, integrity, respect for self and others.
  2. A willingness to abide by program and sport rules and regulations at all times.

Section 2: Definition of "Lack of sportsmanship / unsportsmanlike behavior".

  1. Actions or attitudes which exhibit a lack of the above stated positive qualities.
  2. A refusal to adhere to known, stated program and sport rules and procedures.
  3. Inappropriate demonstration of disagreement with officials, coaches, teammates, opponents, and others, such as, but not limited to: inappropriate language including profanity, loud and/or demonstrative displays, booing, verbal and/or physical threats and assaults.
  4. Any action or attitude which results, or is intended to result, in disrespect for, or the reduction of authority of, officials and/or game/field officials.

Section 3: CLCF has the responsibility to “require” sportsmanlike behavior from players, coaches, parents and other spectators.

Section 4: CLCF has the authority to “require” sportsmanlike behavior from players, coaches, parents and other spectators.

Section 5: Appropriate consequences for unsportsmanlike behaviors from:

  1. Players:
    1. Verbal discussion and/or warning by coach, game official, or CLCF representative.
    2. Reduction in playing time (Benching by coach).
    3. Dismissal from the contest/practice by coach or game official.
    4. Suspension from one or more games by coach, sport rules, or Sports Chair.
    5. Exclusion from that sport for the remainder of the season by sport rules or Sports Chair.
    6. Permanent exclusion from that sport.
    7. Temporary exclusion from ALL CLCF sports.
    8. Permanent exclusion from ALL CLCF sports.
  2. Coaches:
    1. Verbal discussion and/or warning by game official, CLCF representative, or Sports Chair.
    2. Reprimand by Sports Chair or Committee.
    3. Formal censure by Sports Chair or Committee.
    4. Suspension from one or more games by Sports Chair or Committee.
    5. Exclusion from that sport for the remainder of the season by Sports Chair or Committee.
    6. Permanent exclusion from that sport by Sports Chair or Committee.
    7. Temporary exclusion from ALL CLCF sports by CLCF President.
    8. Permanent exclusion from ALL CLCF sports by CLCF Board of Directors.
    9. Arrest and filing of formal legal charges (by individual or by CLCF Board of Directors).
  3. Parents and other spectators:
    1. Verbal discussion and/or warning by coach, game official, CLCF representative, or Sports Chair.
    2. Dismissal from the contest/practice by coach, game official, CLCF representative, or Sports Chair.
    3. Suspension from one or more games by Sports Chairperson with approval of the CLCF President.
    4. Exclusion from that sport for the remainder of the season by Sports Chairperson with approval of the CLCF President.
    5. Permanent exclusion from that sport by Sports Chairperson with approval of the CLCF President.
    6. Temporary exclusion from ALL CLCF sports by the President.
    7. Permanent exclusion from ALL CLCF sports by the Board of Directors.

Section 6: The authority to impose sanctions.

  1. The authority to impose sanctions rests with the President of CLCF and the Board of Directors according to the CLCF Constitution and By-Laws.
  2. Such authority may be designated to Sports Chairpersons who determine the delegation of authority pertaining to specific persons within that sport. The Sports Chairperson is responsible directly to the President and serves at the pleasure of the President.

Section 7: The "chain of command" for imposing sanctions.

  1. The hierarchy of authority from least to most is as follows:
  2. Team Managers including Coach, Assistant Coach, and any other responsible individual placed in a management position over the youth players.
  3. Coach, CLCF Representative, Sports Chair.
  4. Game Officials as defined in the rules of the game and/or CLCF sports procedures.
  5. Field Representatives or specific designee of the Sports Chair has authority over all persons involved in the sport practice or contest.
  6. President of CLCF.
  7. Board of Directors of CLCF.
  8. In emergency situations, City or State authorities, including Fire and Police personnel.

Section 8: Enforcement of sanctions.

  1. When imposed it is assumed that the affected individual will comply with the sanction. Dependent upon the severity of the unsportsmanlike behavior, adherence to sanctions may be required verbally or in writing.
  2. If the imposed sanction is not accepted then the next level of sanctions may be imposed.
  3. When sanctions which must be immediately adhered to, i.e., practice or contests, are not accepted then the designated authority from the Sports Chairperson may terminate the practice/contest.
  4. For severe issues or repeated issues a player or coach may be sanctioned as stated above up to and including possible suspension.
  5. Parents and Spectators who do not adhere to imposed sanctions may be excluded from practices and/or contests by the following procedures:
    1. For immediate and disruptive behaviors, removal by the Cranston or local police.
    2. For repeated issues which have not been responded to, by suspension of the child from participation whenever the parent/spectator appears.
    3. Whenever a sanction of suspension of coach or parent/spectator is imposed the next level of CLCF authoritywill be informed.

APPENDIX C: BUDGET AND ACCOUNTING PROCEDURES

Tournament, travel and special teams must be independently funded by the participants. They may not be funded from general program monies unless all participants are involved.